Catering Information

Catering Office operating hours
and references to “business day”
imply Monday to Friday:
10:00 to 18:00 (P.S.T.).

References to “The Vancouver Club”
include its Society,
Board of Directors, Management
and Property.

GENERAL VANCOUVER CLUB
AND CATERING POLICES

Use of The Vancouver Club name or
logo(s) without pre-approval from
The Vancouver Club, is prohibited.

Media attendance must be approved
by The Vancouver Club.

Suppliers must be approved
by The Vancouver Club.
*Approved suppliers list is available.

Dress code is “smart casual”;
jeans, cargo pants and athletic wear
are not permitted at anytime.

Electronic devices;
cell phones, PDA’s and computers
are not permitted outside of your
reserved room(s).

The Convenor is responsible for the
personal conduct of and any
damages to the premises by the
Convenor, Guests and Suppliers
of your event.

The Vancouver Club assumes
no responsibility for any items
of the Convenor, Guests
and Suppliers of your event.

Photography, video and
audio recording outside your
reserved room(s) must be
approved by The Vancouver Club.

The Vancouver Club adheres to all
operating guidelines set forth by
BCLDB such as;

No food and beverage is to be
brought or taken from the premises.
*Pre-approved food exceptions may
be arranged.

Decorating plans of the
Convenor, guests and suppliers
must be pre-approved by
The Vancouver Club.

Convenor and suppliers will have access to booked rooms(s) 1 hour prior to scheduled start time. *Contact us for alternate arrangements, if required.

Shipments from the Convenor, guests and suppliers will not be accepted more than 1 business day prior to your event. *All packages are to be labeled and include; name of the event, Convenor name, date of event, Vancouver Club representative and total number of boxes.

Items of the Convenor, guests and suppliers must be removed immediately following the event. *Contact us for alternate arrangements, if required.

The Vancouver Club reserves the right to monitor, inspect and control the practices of the Convenor, guests and suppliers of your event.

The Vancouver Club reserves the right to control amplified sound volume levels of the Convenor, guests and suppliers of your event.

The Vancouver Club reserves the right to discontinue service due to improper conduct of the Convenor, guest or supplier of your event, which cannot be resolved to satisfaction of The Vancouver Club. *The Convenor will be liable for all items on the Catering Event Order and its full estimated beverage consumption.

CATERING DETAILS AND GUEST ATTENDANCE GUARANTEE

Catering Details and signed Catering Event Order must be received 10 business days prior to event. This is to include:

Guest Attendance Guarantee must be received 3 business days prior to the event and confirmed by email or fax by The Vancouver Club.

ALLERGIES

If any guest attending your event has food and beverage allergies: the Convenor shall provide The Vancouver Club with written details in of the nature of the allergy, names of guests and their seat location.

APPLICABLE TAXES, SERVICE FEE AND MUSIC TARIFFS

Food:
5% GST+18% Service Fee

Alcoholic Beverage:
5% GST+10% PST+18% Service Fee

Event Room, A/V Equipment, Contracted Services, Service Fee:
5% GST

Hotel Room:
10% Hotel Tax

Music Tariffs - SOCAN, ReSound:
*contact us for applicable rates
5% GST

*taxes, service fee and music tariffs are subject to change.

LABOUR FEES

The Vancouver Club does not charge labour fees (separate from service fees) except in the following instances:
Cashier (required for Cash Bar)
Coat Attendant
Statutory Holiday Labour Fees
Requested Additional Labour

EVENT CANCELLATION

Event Cancellation Policy will be provided with your Catering Agreement.

DELIVERIES

The Vancouver Club is pleased to receive and assist in the handling of light packages.

The Vancouver Club assumes no responsibility for any items of the Convenor, guests and suppliers of your event.

Deliveries will only be accepted at the Cordova St. entrance (no street address), located via the first laneway on your right, travelling east on Cordova from Burrard.
*There is a discreet ‘Vancouver Club’ sign located on rear of the building.

Shipments from the Convenor, guests and suppliers will not be accepted more than 1 business day prior to your event.

All packages are to be labeled and include; name of the event, Convenor name, date of event, Vancouver Club representative and total number of boxes.

All items/packages must be removed from The Vancouver Club immediately following your event. *Storage Fees may be applicable.

Please co-ordinate the arrival of and pickup of items for your event with your Vancouver Club representative.

PARKING

Valet parking is available for Vancouver Club Members with membership cards.
*Please call for hours of operation.
There are numerous self-parking facilities located near The Vancouver Club. One option available is Easy Park, located at 900 W Cordova. For more information regarding Easy Park parking fees and hours of operation, please visit the Easy Park website: www.easypark.ca/easypark-lots/locations-and-rates/public-parking-in-downtown-vancouver-lot-19.aspx
*Please note that The Vancouver Club assumes no liability whatsoever for use of Easy Park facility.

COAT ROOM

Our self-serve coatroom is located on the main floor.
*Coat Check Attendants may be arranged; please contact your Vancouver Club representative.

CATERING CONTACTS

Katie Briscoe
Senior Catering Sales
604 331 7008

katie@vancouverclub.ca

Caroline Brisebois
Catering Sales
604 331 7028

caroline@vancouverclub.ca

Arhea Howitt
Catering Assistant
604 331 7029

arhea@vancouverclub.ca