I think what we share in our love for The Vancouver Club is that it is a living, breathing being.
This is a live document and will be updated in accordance with orders and recommendations by our provincial health authorities.
- 1. Development of our COVID-19 Safety Plan
- 2. Protocols Implemented to Reduce the Risks of COVID-19 at the Club
- 3. Policies and Guidance
- 4. Communication Plan and Training
- 5. Monitor Implementation of the Safety Plan
- 6. Potential Risks from Resuming Operations
1.Development of the Club’s COVID-19 Safety Plan
The Club’s COVID-19 Safety Plan was developed by HR and the senior management team.
Employee feedback through the survey sent to you all, also helped identify areas and activities posing a risk, to allow us to develop elimination measures and controls.
We have followed WorkSafeBC’s COVID-19 Safety Plan guidance document to develop this plan. A copy of the completed WorkSafeBC guidance document is attached as Appendix A.
Please direct any questions, comments or concerns about this COVID19 Safety Plan to the Club’s Health and Safety Officer, Helen Worth, either in person, via email at firstname.lastname@example.org or by phone 604-331-7004.
2. Protocols Implemented to Reduce the Risks of COVID-19 at the Club
We have identified areas and activities at the Club where there may be risks of contracting COVID-19, either through close physical proximity or through contaminated surfaces, and implemented controls to address these risks.
In identifying controls, we considered the hierarchy of controls where possible, taking steps to eliminate the risk, and, where not possible, implementing engineering controls, administrative controls and use of Personal Protective Equipment (PPE), in that order.
We will continue throughout the application of this COVID-19 Safety Plan to identify new areas and activities of potential risk and to implement appropriate elimination and control measures.
The details of these protocols are included within the appendices to this Safety Plan and in the Reopening in a COVID-19 World plan and they should be read in conjunction.
a) Employees must not work when ill
Any employee that is feeling sick or has had symptoms of COVID-19 in the last 10 days must stay home and is prohibited from coming into the Club. There are no exceptions.
Symptoms include: fever, chills, new or worsening cough, shortness of breath, sore throat and painful swallowing, new muscle aches or headache, stuffy or runny nose, loss of sense of smell, loss of appetite, fatigue, and in some cases rash on skin or discolouration of fingers or toes.
We must all do our part to help protect each other.
b) Employees directed by Public Health to self-isolate
Employees directed by Public Health to self-isolate must not come into the Club until Public Health has decided that it is safe for them to do so. Similarly, if you live in the same household as a confirmed or clinical COVID-19 case who is self-isolating, you must stay away from the Club.
c) Employees who have been outside Canada
Employees that have travelled outside of Canada must remain away from the Club and self-isolate for at least 14 days.
d) Employees that begin to feel ill at work
Employees who begin to feel ill while working at the Club, even with minor symptoms, must follow the procedures below:
1. Do not leave your workspace. If you are in an office with a door, close it.
2. Put on a facemask.
3. Use the hand sanitizer provided to sanitize your hands.
4. Contact the Health and Safety Officer or HR by phone or email.
5. After speaking with the Health and Safety Officer or HR , proceed directly home. The preference is for you to drive yourself home, if possible, or, alternatively, to have someone you reside with pick you up. If this is not possible, you are to travel home in a manner that poses the least risk to the public. Continue to wear your facemask and to sanitize your hands until you are at home.
6. Once at home, it is recommended that you contact local health authorities to determine whether a COVID-19 test is necessary.
7. Immediately following the employee’s departure from the workplace, the Club shall undergo a deep clean / sanitization.
9. We will identify any members and employees that may have come into contact with the employee and seek advice from Public health whether these members and employees should be sent home to self-isolate.
Further sanitizing measures will be taken if an individual who has been in the Club tests positive for COVID-19.
e) First Aid Attendants
The Club currently has 7 First Aid Attendants. The First Aid Attendants for fiscal 2020/21 have received a copy of WorkSafeBC’s Occupational First Aid Attendants Protocols during the COVID-19 Pandemic for review. This document sets out protocols for providing first aid during the pandemic to prevent any potential transmission of illness to the First Aid Attendant while treating the injured person.
All of our First Aid Attendants have reviewed the document and confirmed they will apply the protocols while providing first aid services during the pandemic.
f) Working Alone Policy
Some of the Club’s employees are working from home, and there is a possibility that some of our employees are working alone, without anyone present to check-in on their well being.
Given this, the Club has developed a system for ensuring that persons living alone and are working from home are checked in on regularly. The process is as follows:
- The Club will send an email asking who amongst its employees do not have another person regularly present while they are working from home.
- The Club will assign those individuals a person who is also working alone as a check-in person.
- The paired up employees will contact each other by email or phone at least daily to ensure their mutual wellbeing.
- If an employee is unable to contact their check-in person, they are to keep trying. If after an hour they are still unable to get in contact with their check-in buddy, they are to report this failed contact to Helen Worth (HR).
- Human Resources will take further steps to ensure the well-being of the individual.
g) Working from Home Policy
The Club has encouraged a number of team members to work from home during the COVID-19 pandemic. These employees are considered “at work” when working from home and, as such, WorkSafeBC requires those working from home to take steps to ensure their health and safety including:
- Ensuring you have a comfortable and safe workspace;
- Ensuring your wellbeing at least once a day (by phone or email); and
- Identifying proper evacuation procedures from the home.
Any workplace incidents or injuries arising “out of and in the course of” working from home must be reported to Helen Worth. Not all at home incidents and injuries need to be reported, only those that were caused by the work activities being conducted at home.
h) General guidance and specific changes for departments
Employees need to be aware that things are different now. There is a “new normal” and we all have to commit to doing our part in making a change. Appendix B includes a more detailed list of guidance for employees on what to expect and steps to follow, as well as specific changes for departments.
4. Communication Plan and Training
Management has been communicating regularly with you all through our weekly livecast meetings and our quarterly employees communication meeting, including about its COVID-19 Safety Plan, returning to the workplace and the measures implemented to ensure the return to the workplace is done safely.
This COVID-19 Safety Plan and the Club’s Reopening in a COVID-19 World plan are posted on the Club’s Humanity system, and at the workplace.
In addition, employees have been provided a copy by email and asked to confirm their understanding of its contents.
Updates to the COVID-19 Safety Plan may be necessary to address newly identified risks, concerns, or regulatory requirements. Updates to the COVID-19 Safety Plan will be tracked by highlighting deletions in RED and additions in YELLOW. Revised versions will replace previous versions posted on Humanity and at the workplace with a Humanity message sent out to employees with the revised plan for review and a summary highlight of the changes.
5. Monitor Implementation of the Safety Plan
Management will monitor the implementation and adherence to the COVID-19 Safety Plan.
6. Potential Risks from Resuming Operations
Management do not believe there are any potential risks from resuming operations.